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To
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issue. Directors Fairfield Ponte Vedra Association, Inc.
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TABLE OF CONTENTS Note: Print forms from the
"Forms/Proc" button
on the main menu to avoid index & TC navigation notes.
1. RECREATION FACILITIES (index) The recreation areas and facilities are
for the exclusive use of residents, who reside on a parcel that has not been
determined to be delinquent on its quarterly assessments by the Property
Manager, and their guests, as further defined below, and will not be used for
commercial purposes. Any
exceptions will be permitted only with the prior written consent of the Master
Association Board of Directors or the Property Manager and will be granted
based on the event’s impact on the entire community.
Non-resident owners who lease or rent their dwelling forfeit their
right to use of the Fairfield amenities, including but not limited to tennis
courts, RV Lot, pools, exercise room, Clubhouse. 1.1
Clubhouse The Clubhouse facility consists of the small and large
meeting rooms (combined capacity of 77) and the outside patio deck immediately
adjacent to the large meeting room. Adult
residents may reserve the Clubhouse, subject to the rules in effect for
scheduling and use, which may be used for private, personal social events
reserved and hosted by a resident. The
resident who is reserving the facility must supervise the event.
The key to the Clubhouse will be issued only to this resident.
Refer to “Reservation Request
& Agreement”, Attachment 1, for complete terms and conditions. 1.2
Reservation and Fees.
A deposit and use fee must accompany Reservation Request &
Agreement (Attachment 1).
The deposit will be refunded subject to compliance with the conditions
and terms of the Agreement. Only
the Clubhouse and adjoining patio may be reserved.
1.3 Exercise Room. The Access Control Officer will issue the key to residents only; the exercise room will remain locked when not in use. Any exceptions would have to involve a hardship whereby the resident was not physically able to obtain the key. Any exceptions would require approval of the Property Manager or Chairperson of the Security Committee and documented in writing with a copy placed in the resident’s file in the guard house. Guests of residents may use the exercise facility while staying overnight in the home of a resident or if not an overnight guest, then only infrequently, not to exceed once a month. A resident may not receive compensation in any manner from a guest to use the facility because to do so would make the transaction a commercial activity which is a prohibited use of the facility. An adult supervising resident must accompany children under 15. (index) Guests must be accompanied by a resident.
Residents may bring a maximum of six (6) non-residents at any one time
to the pools and the adjacent pool deck areas. Animals are not permitted inside the fenced area of the
pool/Clubhouse complex, with the exception of Guide and Assistance Animals for
the disabled. Glass containers are prohibited in pools, patio and pool deck areas. The open patio and two gazebos are the areas to be used for food. Swim Diaper Policy -
All children age 3 and under must wear an approved swim diaper or the
combination of a diaper and elastic leg rubber pants regardless of whether or
not potty trained. NO diving or running. Family Pool.
Bathing capacity is 77 people. An
adult must accompany children under age 13.
Adult Pool.
Bathing capacity is 20 people. Adult
pool and adjacent area is for the exclusive use of people aged 18 or older. Spa (Hot Tub).
Bathing capacity is 11 people. Children
under age 18 not permitted. 1.7 Keys
for the recreation facilities, including Clubhouse, restrooms, saunas,
Fitness Room*, RV Lot, Tennis Courts* will be issued only to a resident who
resides on a parcel that has not been determined to be delinquent on its
assessments by the Property Manager.
An exception may be made with the RV Lot for vendors picking up an RV
to be taken for repair if the resident submits the request in writing
authorizing the key to be issued and stating the resident will be responsible
for any damages caused by the vendor, including failure to lock the gate.
Vendor will be required to provide his Florida Drivers License to the
guard for photocopying for Fairfield’s records.
Regardless of joint ownership of a recreational vehicle in the RV Lot,
only the resident can obtain the key.
The key to the Clubhouse will be issued only to the resident who has
reserved it. *There may be extenuating circumstances (e.g., incapacitated resident) when the key may be issued to a guest. Exceptions will be reviewed by the Access Control Chairperson with the concurrence of either the President or the Property Manager, and if appropriate, approved in writing and noted on the resident’s computer file at the gatehouse. Residents and guests are responsible for
removing all waste left by their pets. It shall be a violation for any
resident, owner, guest or handler of a dog to allow such dog to defecate on
any common property of Fairfield, other than the resident/owner's private
property, without immediately removing such defecation with a suitable
material, utensil, or container, and depositing the defecation in a trash
container. Any person violating section may be subject to a fine of
fifty dollars ($50.00) per violation, up to a maximum of $1,000 per continuing
violations, in accordance with Florida State Statute 720.305. Reference: Jacksonville
Beach, FL Ordinance No. 2005-7903, § 2, 4-18-05, Secs.l 5-35-5-39.
2.9 Soliciting of any kind is prohibited. (index) 2.10
Signs, Billboards, and
Advertising Structures of any kind are prohibited, except building and
subcontractor signs during construction periods, and one sign on the parcel to
be sold to advertise the property for sale during any sales period.
No signs may be nailed or attached to trees.
The ARB and Property Manager can provide more information.
Refer to Article 6.13 for sign
specifications. 2.11
Leasing.
Homes may be leased or rented for periods of not less than four months.
A copy of the lease, signed by both parties and acknowledging the
Fairfield Declaration of Covenants, must be delivered to the Sub-Association
and Master Association Property Managers at the time or before the tenant
takes possession of the home. 2.12 (TC)
Mailboxes.
Mail and other delivery boxes require ARB approval. 2.13
Outbuildings, which may be
defined but not limited to sheds, playhouses, tree houses, doghouses, decks,
platforms, tennis courts, swimming pools, docks or other structures separate
from the residence, may be permitted only with prior approval of a
Sub-Association ARB and/or the Master Association ARB.
Monday through Friday – 7:00 AM to Dusk
Saturday, Sunday & Holidays – 8:00 AM to Dusk
In the event of an emergency, homeowner should call the Guard House to
request that a designated contractor be allowed entrance to make repairs on/in
their home.
5.2
Resident Vehicles temporarily parking in the Clubhouse Parking Lot will
be permitted for up to thirty (30) days and MUST DISPLAY a Pass issued by the
Access Guard. Pass will show:
expiration date, resident’s name and telephone number.
Vehicles parked and not used beyond the 30-day limit are subject to the
Towing procedure noted herein. This
Article 5.2 is specifically written to prohibit the Clubhouse Parking Lot from
being used for vehicle storage. Exceptions
(e.g., hardship, military service) will be determined by the Access Control
Chairperson with the concurrence of either the President or the Property
Manager. Exceptions will be
recorded and maintained by Access Control.
Only one exception will be permitted.
NOTE: This
article 5.2 will not be applicable when a resident uses said vehicle on a
weekly basis.
b.
Show elevation of the ground on all sides of the proposed structure as
it will exist after the modification. c.
Include a list of proposed materials and samples of exterior materials
and finishes that cannot be described to the ARB’s satisfaction. d.
Include a survey map of the property. b.
list of all plant stock included in the scheme c.
size of such stock at the time of planting and estimated growth height
Reference:
2008 FL Statute 720.3075(4) “Homeowners' association documents,
including declarations of covenants, articles of incorporation, or bylaws,
entered after October 1, 2001, may not prohibit any property owner from
implementing Florida-friendly landscape, as defined in 2009 FL Statute. 373.185
f.s.(1), on his or her land.” No artificial vegetation shall be placed or maintained on any lot. Underbrush or other unsightly vegetation is not permitted on any occupied lot. Shrubbery and hedges must be maintained at a height and depth that is aesthetically consistent with the custom of the community. The maximum height is eight (8) feet. The depth of any shrubbery and/or hedges should not encroach upon an adjacent lot. Trees measuring six (6) inches in diameter at a height of four and one-half (4.5) feet above the grade may not be moved or removed without prior approval of the Architectural Review Board. In the event that a tree is storm or accident damaged, or becomes diseased, the ARB needs to be notified and it should be removed safely and expeditiously. The ARB will ask that the homeowner replace the tree with a similar one to help preserve the ecology of the community. 6.12
Docks.
Docks are allowed only with the written approval of both the
sub-association ARB and the Master Association ARB.
Maximum size will be 4’ x 6’. Additions to house ______________________________________________________________________________ 7.
ACCESS CONTROL, DECALS, ACCESS CARDS
If an access card is used for the purpose of letting a nonresident
enter the community, the Access Control Committee will determine an
appropriate action, such as a fine, in accordance with Section 8, Article 8.7,
“Enforcement Procedures”, or card deactivation, and will inform the
Property Manager who will then inform the resident, via Certified Mail, of
action to be taken. The resident
then has five (5) days from the date of receipt to respond to the Property
Manager and to rectify the situation; otherwise, the action recommended by the
Access Control Committee will be taken. Additional access cards for access to the Clubhouse complex only may be obtained for $5.00 each from the Property Manager. Residents who reside in Fairfield for a portion of the year shall be entitled to Resident Decals and Access Cards. (index)
Additional access cards for access to the Clubhouse complex only may be
obtained for $5.00 each from the Property Manager.
Residents who reside in Fairfield for a portion of the year shall be
entitled to Resident Decals and Access Cards.(TC) 7.8 Non-Resident Owners. Owners who lease or rent their dwelling are entitled to enter Fairfield at any time through the North gate. The guard will ask to see the owner’s drivers license to verify name and address. Upon verification in the computer database, the owner will be admitted. If verification is not possible, entry will be denied. The intent is to allow the owner to view their dwelling and property from the outside. Provisions for viewing the interior of their dwelling are to be covered in the lease or rental agreement. Non-resident owners who lease or rent their dwelling forfeit their right to use of the Fairfield amenities, including but not limited to tennis courts, RV Lot, pools, exercise room, Clubhouse. (index) 7.9 Company Leased or Owned Vehicle. Residents may obtain an access card for vehicles leased or loaned through their company or government agency. Residents must submit a letter of request to the Property Manager. Government employees must show the Property Manager their government identification card, and for businesses, the vehicle registration form and/or the contract, in the case of a rental vehicle.
An access card will be issued to the resident at a minimum charge of
$10.00 to cover the cost of the card and programming if this access card is in
addition to the free access card issued to the resident’s personal vehicle.
A decal and annual sticker will be issued for company leased or owned
vehicles. Annual re-registration is required as with the policy for resident
personal vehicles. 7.10 Real Estate Agent Entry. Realtors may gain entrance by showing their Realtor’s license card. The Access Control Officer is required to record the vehicle license plate number on the Access Control Gate Entry Log. 7.12 Visitor Pass. A Temporary Pass will be issued by the access control officer to visitors for periods up to seven (7) days upon authorization by the host resident. If a visitor’s stay is longer than seven days, the resident is required to notify the Access Control office and have the Pass revalidated on or after the expiration date. (index) 7.13 Denying Access. (TC) If a resident wishes to deny access to a family member, friend, or vendor, the resident must submit a “Resident Information Change Request” to the Access Control office. This information will be placed in the computer database in the resident’s authorized guest list file and the form kept on file at the Access Control office.
7.14 Service
Vehicles. The following
community service vehicles are allowed to enter the community without prior
notice. Additions to this list will
require written approval by the Access Control Chairperson. Access Control service company contracted by Association 7.16 Tailgating. Tailgating at entry points is a violation. Residents and non-residents will be liable for damages to Fairfield property, including but not limited to gate arm and gate mechanisms. Fairfield will not be held liable for damage to the tailgating vehicle. 8.
COMPLIANCE 8.1 Compliance. Each owner and/or resident is personally obligated to comply with the Covenants and operating rules, and is responsible for advising their guests and renters of the obligations imposed by these documents. (TC) 8.2
Complaints. Review
of complaints is the duty of each Committee who will receive complaints either
from the Property Manager or residents on any matter involving Association
functions, duties and activities in its field of responsibility.
The Committee will dispose of such complaints as it deems appropriate or
refer them to the Board of Directors. Refer
to By-Laws, Article X, Section 10.2. 8.4 Operating Rules (Rules and Regulations). Fines for infraction of Operating Rules (also referred to as rules and regulations) will be imposed in accordance with Florida State Statute 720.305* and as provided in the Fairfield Declaration of Covenants, Article IV, Section 4.2.3, “The right of the Master Association to suspend the voting rights and the rights to use of the recreational facilities by an Owner for any period during which an assessment against his Parcel remains unpaid, and for a period not to exceed sixty (60) days from the infraction of any of its published rules and regulations;” and in accordance with Fairfield ByLaws, Article VII, Section 7.3.9, “To make, amend, and rescind from time to time operating rules of the Common Property and the Association and to assess fines for violation of the Covenants and the operating rules”. *
Abstract of 2009 Statute 720.305:
(1) Each member and the member's tenants, guests, and invitees, and each
association, are governed by, and must comply with, this chapter, the governing
documents of the community, and the rules of the association. (2) If the
governing documents so provide, an association may suspend, for a reasonable
period of time, the rights of a member or a member's tenants, guests, or
invitees, or both, to use common areas and facilities and may levy reasonable
fines, not to exceed $100 per violation, ... except that no such fine shall
exceed $1,000 in the aggregate unless otherwise provided in the governing
documents. A fine shall not become a lien against a parcel.
(a)
It is the duty of the Fairfield Board of Directors to determine that a
fine should be levied against a resident of Fairfield.
The Property Manager will then notify the resident, via certified mail,
that a fine will be levied fourteen (14) days hence, and that the resident has a
right to a hearing before the Grievance Committee. (b)
The Grievance Committee will determine if there are mitigating and
extenuating circumstances as to why the fine should not be imposed as specified
in the Property Manager’s certified letter. (c)
It is the responsibility of the aggrieved to request, in writing, a
meeting with the Grievance Committee. The
Grievance Committee shall notify the aggrieved of the time and place of the
meeting within 14 days of receipt of the request.
It is the responsibility of the aggrieved to attend the meeting and
present their case of extenuating and/or mitigating circumstances as to why the
fine should not be imposed. (d)
A simple majority of the Grievance Committee shall decide whether or not
to impose a fine. The Committee’s
vote is final. (e)
If the aggrieved does not attend or otherwise notify either the Committee
Chairperson, the Property Manager or the President of the Master Board of
Directors, the Board of Directors or the President may direct the Property
Manager to notify the owner of its decision to impose the fine. (f)
Fines shall be paid not later than five (5) days after the delivery of
the notice of the imposition of the fine. Fines
imposed and not paid shall be added to the owner’s Master Association account.
All moneys received from fines shall be allocated as directed by the
Board of Directors. (g)
If the Board of Directors deems it necessary, it may bring action of law
to enforce these rules and regulations including the provision herein for fines.
In the event any such action is instituted, and reduced to judgment in
favor of the Association, the Association shall, in addition, be entitled to
recover its costs and attorneys' fees incurred in enforcing these rules and
regulations. 8.8
The President of the Master Association and either one other Board Member
or a designated representative of the Board may reduce or eliminate the period
of compliance when it is determined that a situation is an emergency and where
immediate action is required to correct the situation. 9. WEAPONS AND FIREARMS(TC)
The possession, display or discharge of a firearm,
BBgun, air gun, bow
and arrow or crossbow outside a residence within the Fairfield Ponte Vedra
Community is prohibited with the following exceptions:
(a) by certified law enforcement officers, (b) individuals licensed by
the State with a concealed weapons license, (c) unloaded weapons being
transported, out of sight, in vehicles directly from or to a residence, (d) used
in self-defense. Hunting is
prohibited within the Community. Historical
Record – Fairfield Information Manual and Operating Rules June 17, 1998, Access
Control Standards, Board Approved (original issue date). August 19, 1998, Access
Control Standards, amended to add new section, “Exceptions”. January 20, 1999, Board
Approved ‘Information Manual and Operating Rules’, incorporating Security October 18, 2000, amended
Section 7.7, “Enforcement Procedure”; added Contractor Hours, Section 2.16. February 21, 2001, amended
Section 6.4, “Authorized Guest List”. January 16, 2002, amended
Section 2.2, “Satellite Dishes” to include reference to FCC Rule 37 C.F.R.
Section
1.4000 regarding placement; amended Section 4.3, “Motorized Vehicles” to
include the
prohibition
of unlicensed two-wheeled motorized vehicles; amended Section 5.10 regarding
landscape
description
and materials; amended Section 6.4, “Guests & Authorized Guest List”;
added new
Section
6.5, “Restricted Access”; amended Section 6.6, “Access Cards”. November 17, 2004, amended
to add additional paragraphs to Article 3.2 Boat Restrictions, compatible with
2004 Florida State Statues, Chapter 327, Vessel Safety. November 16, 2005: added Swim Diaper Policy Article 1.6; new Article 1.7 Keys to recreation facilities; new Article 5.2 Thirty-Day Pass for resident parking in Clubhouse Parking Lot; new Articles 5.3 and 5.7 re RV parking; new Article 9.7 resident parking of new RV in Clubhouse Parking Lot (30-day limit); modified wording Articles RV9.9 and RV9.11. January 17, 2007, Clubhouse Reservation Deposit increased to $150 (User Fee of $50 remains the same).
May 2009, amended and clarified wording,
including: 1.3 Exercise room
usage; 2.6 Fences to provide definitive guideline; 2.8 Commercial activity;
2.14 Recreational Equipment; 4.4 and 4.5 amended to reflect Florida Court
Decision, Case 20000-7647-80/truck parking; 5.5 guest vehicles; 6.11 Landscape
material; 7.5 Restricted Access; 7.6, 7.11 amended wording; 7.16 tailgating;
RV Lot/one site only to resident/owner; Clubhouse Rental Agreement, modified
alcohol use clause and function guest list; updated Vehicle Registration Form. January 2010,
amended as follows (in abstract):
.
(index)RESERVATION
REQUEST & AGREEMENT - Clubhouse
Facility The Clubhouse facility may be reserved by adult residents who reside on a parcel in Fairfield that is current on its assessments pertaining to that parcel. The facility is available for private, personal social events, subject to the terms and conditions described below. The area that may be reserved consists of the Clubhouse large and small meeting rooms (total capacity is 77), and the outside patio deck immediately adjacent to the large meeting room. All other areas may not be reserved. The event must be supervised by the resident who is reserving the facility. The key to the Clubhouse will be issued only to this resident. Groups that may reserve the Clubhouse on a regular basis are Homeowner Associations, the Master Association Board of Directors and the Association's designated Committees, all of which are exempt from facility deposit and two-week notification. Reservations will not be taken on a regular basis except for activities sanctioned by the Association. Event Host: _______________________________ Number of Event Attendees:_____________ Reserved Date: ____________________________ Reserved Time:_______________________ Event Description:_______________________________________________________________ Deposit ($150 refundable) and User Fee ($50 non-refundable): $200.00 must accompany this request, in the form of two checks. The
$150 Deposit is refundable subject to compliance with the conditions contained
in this Agreement. The $50
User Fee is not refundable. Reservation Agreement Deposit and User Fee
must be submitted to Property Manager at
least two weeks prior to the event. Exceptions
to the two-week time period will be at the discretion of the Property Manager.
Property Manager will provide a copy of the documents to the resident. Food, beverages and trash must be removed from the facility and recreation complex immediately after close of the event and placed into the dumpster. Costs and labor incurred by the
Association as a result of required additional cleaning or damage to the
facility including the floor, furniture, fixtures, walls (thumbtacks and tape
are prohibited) or appliances will be deducted from the $150 Deposit, and any
additional costs not covered by the Deposit will be assessed to the resident
making the reservation and who agrees to reimburse the Association for any
damages in excess of the deposit within 30 days of the event.
The resident who has made the reservation will be responsible for any
expenses incurred by the Master Association to repair or replace property that
has been damaged either by himself, his family, his guests or invitees. The expense shall be made a part of the assessment to which
the owner is subject and shall be due and payable in the same manner as annual
assessments. Refer to Declaration of Covenants, Article III, Section 3.10. Non-Profit Organizations & Community-Sanctioned Activities may be exempt from the deposit, as determined by the Master Board. Waiver of the deposit does not release the resident reserving the event from liability. The resident reserving the event is required to sign this Agreement, and will be responsible for reimbursing the Master Association for any costs incurred as a result of damages to the facility, and may be subject to suspension of the right to use the facility. Adult Supervision.
Certain non-profit organizations,
such as the Scouts, must have a minimum of two adults in attendance, one of
whom is the resident reserving the event. Business,
Commercial. The clubhouse
facility shall not be used or reserved for business or commercial activities
of any type, whether or not money is transacted.
Business and commercial activities may be defined as, but not limited
to, company gatherings of business associates, team meetings, financial
planning seminars, or any event that may be related to a private or public
business. Deposits will not
be refunded if it is determined that the facility has been reserved for a
business or commercial function, and the privilege of using the Association's
common facilities will be suspended. Alcoholic
Beverages are strictly forbidden from all areas of the recreation complex
including the pools, pool decks, spa, the Exercise Room, and the Tennis
Courts, with the exception of within the Clubhouse itself and adjacent patio
area and when consumed in conjunction with reserved events, and in accordance
with STATE OF FLORIDA STATUTE 562.11.1, regarding alcoholic beverages, and noise
ordinances. Anyone
in the business of manufacturing, distributing, selling and/or serving or
furnishing alcoholic beverages must provide proof of liquor liability
insurance coverage at the time this contract is executed.
Music
is permitted within the Clubhouse but must not be amplified. Acoustic
guitars, sound amplification systems, and microphones are prohibited in the
Clubhouse and any other area of the recreational complex. Furniture
Configuration and Clean-up. Furniture
must be replaced to its original configuration, which is described on the
‘Clubhouse Rental Checklist’. Hosts
may use a broom and dust pan for clean-up purposes, and glass cleaner for
table tops. Food and beverages
spilled on floor must be removed with cold water and paper towels.
Use of detergents and mopping of
floor is not permitted. Appliances, if used, must be cleaned. Garbage must be bagged and placed into the dumpster. Function Guest List. Functions at the clubhouse involving guests from outside Fairfield require the submission of a list of nonresident guests to the security guard prior to the clubhouse key being issued. If the resident does not provide a Guest List for large groups, the guard will follow the procedure of calling the resident's telephone number on record; if there is no response, entry will be denied. Reservation of the Clubhouse does not entitle guests to use the pools, which shall be used in accordance with Article 1.6 of the Operating Rules (maximum of 6 non-resident guests accompanied by resident at any one time). Functions are to conclude by 12:00 P.M except for New Years Eve.
I hereby agree to the terms of this agreement and accept all responsibility for the conduct of my guests. Resident
Signature:__________________________________
Date:________________________ Resident
Address: __________________________________
Telephone:___________________ Property
Manager Signature:__________________________
Date:________________________ Confirmation
of Deposit Received: _____________________
Deposit Refunded:_____________ (index)CLUBHOUSE
USER CHECKLIST ALL
ROOMS: KITCHEN: FURNITURE
– Large Room:
Large serving table on North wall, Sofa against Kitchen wall, and
Sofa on
Small
Room:
Sofa against large wall, chairs next to and/or opposite BATHROOMS: PATIO: TRASH bagged and placed into Dumpster _______________________________
(index)RV
Lot Procedure RV1.
Scope RV1.1 This procedure has been established to provide a methodical approach for assigning parking space in the RV Lot to Fairfield residents for their recreational vehicles only. This procedure also addresses the use of the Clubhouse parking lot. The intent is to preserve the facilities in a neat and orderly condition. RV1.2 This document refers to residents and owners and if they
are not the same party, then only one party (either the resident or the
Fairfield owner) can use the RV facility.
Owner/resident is entitled to apply for one
site in the RV lot for each house leased/owned in Fairfield providing the RV
is registered to the owner/resident’s name and to the Fairfield address.
If it is not registered to the Fairfield address, then proof of
residency in Fairfield may be required. Non-resident
owners who lease or rent their dwelling forfeit their right to use of the
Fairfield amenities, including but not limited to tennis courts, RV Lot,
pools, exercise room, Clubhouse. RV1.3 Vehicles classified as recreational vehicles (RVs) shall
include motor homes (Class A & C), travel trailers, fifth-wheel travel
trailers, pickup truck campers, tent trailers, boats and boat trailers, ATVs
and trailers, and utility trailers used for recreational purposes. Vehicles
not described herein cannot be parked in the RV Lot. RV1.4 Special circumstances (e.g., hardship, military service) will be addressed on an individual basis. RV1.5 Purpose of the RV Lot is to provide residents with storage
space for their road-worthy, active
recreational vehicles (defined in Article 1.3). It
is NOT for storage of inactive or inoperative vehicles, as defined in
Paragraph 1.3, and NOT for any other vehicles not herein defined.
RV Lot sites not used within a nine (9) month period will be
reassigned. Any vehicle not
removed from the Lot at least once in twelve (12) months will be considered in
violation of the rules and the Property Manager will initiate the Reassignment
Procedure (RV7.1 and 7.2 herein). RV2.
Responsibility RV2.1 The Fairfield Board of Directors are responsible for
maintaining and repairing the RV Lot, in accordance with the Declaration of
Covenants Article III, and with the Articles of Incorporation Article IV,
Sections 4.2.1, 4.2.2, 4.2.4, 4.2.5, 4.3.3, 4.3.4. RV2.2 The RV Lot Administrator will assist the Board of Directors in
complying with Article IV Section 4.3.3 of the Articles of Incorporation
through the Master Association Facilities Committee. RV2.3 The RV Lot user is responsible for obtaining a copy of and abiding by these Procedures. RV2.4 RVs, including tow trailers, must display a current Florida License Plate. The Property Manager will provide a Fairfield sticker if the vehicle is a motor home. RV2.5 RV Lot users are responsible for keeping their assigned space clean, with the exception of grass cutting. Grass will only be cut within 2 ft. of a vehicle, so users must clear under and around their vehicles. Amendments, including but not limited to boards, gravel, rock, ground shingles, etc. are not allowed except with the written approval of the Fairfield Board, who will follow St Johns River Water Management’s guidelines. RV3.
Qualifications RV3.1
Applicant must be a Fairfield resident or property owner (refer to
Article RV1.2) of a parcel in Fairfield that is current on its quarterly
assessments. Failure to remain
current with assessments will result in revocation of the space in the RV Lot
if assessments are more than 30 days delinquent; the item in the assigned
space must be removed upon notice or it will be towed at the owner’s
expense. Applicant must provide copy of current:
Vehicle Title, License Plate, and Florida Vehicle Registration
Certificate for RV or utility trailer; a State of Florida Vessel Registration
for boat. Name on
Registration must be the Fairfield resident and/or property owner.
Owner of a
parcel in Fairfield who does not reside full time in Fairfield must provide
proof of residency for more than half the year in Fairfield.
Failure to do so will result in their applying for a temporary space
during their period of residency on a space available basis and must yield
their space to full time residents. Vehicles
not registered to an individual owner or grantor trust are not allowed a
space. Vehicles registered to a corporation are considered commercial vehicles
and are not considered the vehicle of an individual resident. RV4.
Registration of RV RV4.1 Applicant must submit the RV Lot Site Application Form (Attachment 3) to the Property Manager, including a copy of each of the documents listed in Article 3.1. RV4.2 Property Manager will maintain the documents in the official RV Lot binder, and will provide a copy of the documents and the RV Lot Site Application Form to the RV Lot Administrator (if used). The Administrator, or property manager, will assign a space which will be determined by the size of the unit and criteria shown on the layout of the RV Lot. RV4.3 Property Manager will inform the resident of the
assigned site number, or if an appropriate site is not available, their
position on the RV Lot waiting list. RV4.4 Residents wanting to know space availability should contact the RV Lot Administrator or the Property Manager. RV5.
Site Assignment RV5.1 Site assignment will be determined by size and length of
vehicle. The RV Lot Administrator
may reassign sites based on site availability, size of RVs and impact on
egress to and from the Lot. One
site only will be assigned to resident/owner.
RV unit must be parked in the owner’s
assigned site. RV5.3 Small boats (less than 14 ft. long, up to 3 HP) not requiring
Florida State registration must be registered with the Property Manager by
annually submitting an RV Lot Application Form. RV6.
Annual Validation/Re-registration RV6.1 Residents must provide a copy of their registrations to the Property Manager within one (I) month of the expiration of their RV registrations. Residents owning units described in Paragraph 5.3 (vessels less than 14’) must resubmit an RV Lot Application form during the Fairfield vehicle registration period (Jan-Feb). Failure to do so will result in initiation of the Reassignment Procedure. RV7.
Enforcement and Reassignment Procedure RV7.1
The Property Manager will send a letter to the resident advising that
they are not following this Procedure, and will provide thirty (30) days to
correct the violation; letter will provide for an opportunity to appear before
the Grievance Committee and will comply with Operating rules 8.4 and 8.7.
The reason for noncompliance will be stated in the letter, which may be
an expired Fairfield sticker, expired State Registration, expired license
plates, space not used (empty) for nine (9) months, or vehicle not moved for
twelve (12 months). RV7.2
If after 30 days the noncompliance continues, it will be the RV Lot
Committee’s determination to either (1) post a fourteen (14)-day Notice to
Tow on both bulletin boards, after which the unit(s) will be removed from the
RV Lot, in accordance with section 8.1 Towing, and deposited outside of
Fairfield at the owner's expense (e.g., if unit is abandoned; refer to RV1.5);
or (2) impose a fine(s) in accordance with Operating Rule 8.7. RV8.
Towing a)
Property Manager will contact Beach Body Towing Co., 922 Seventh Avenue
South, Jacksonville Beach FL 32250, Tel. 249-9974, or company currently used
by Fairfield. b) Towing service driver will require the Property Manager representative to sign a document that allows the towing service to remove the vehicle from the property. c) Vehicle will be towed to towing company’s private property storage lot. d) Towing service will notify St. Johns County Sheriff's Office. e) Vehicle owner will be responsible for towing and storage charges. RV9.
General RV9.1 There is no charge to residents for use of the RV
Lot. RV9.2 Reports - Property Manager and RV Lot Administrator will
update the RV Lot Inventory Sheet on a quarterly basis.
This report will include what action has been taken to correct
deficiencies. A copy of this
report will be provided to the head of Access Control and to the Board member
with oversight responsibility for the RV Lot. RV9.3 Access to RV
Lot. Residents of Fairfield with an assigned space are the only individuals
authorized to obtain the key to the gate and enter the RV Lot, except for
vendors picking up an RV to be taken for repair if the resident submits the
request in writing authorizing the key to be issued and stating the resident
will be responsible for any damages caused by the vendor, including failure to
lock the gate. Vendor will be required to
provide his Florida Drivers License to the guard for photocopying for
Fairfield’s records. RV9.4 Key to RV Lot.
The key to the RV Lot is available from the Access Control Officer, who
will verify site assignment and note all entries on a specific log sheet for
the RV Lot. RV9.5 Vehicles, including RVs, cars, trucks, vans, etc., parked improperly outside the RV Lot and not in accordance with this procedure, may be subject to the Reassignment and Towing procedure noted herein. RV9.6 Resident’s RV may be parked in the Clubhouse parking lot for periods of up to forty-eight (48) hours, generally for the purpose of loading or unloading prior to or after a trip. RV9.7 New Resident’s RVs or New RVs may be parked in the Clubhouse parking lot for a single period of up to thirty (30) days to allow resident to apply for a parking space in the RV Parking Lot. Beyond this 30 day allowance, regardless of whether or not a space is available in the RV Parking Lot, resident must remove the unit from the Clubhouse parking lot. RV9.8
Site alterations and/or
additions are strictly prohibited without approval of the RV Lot
Administrator. RV9.9 Mechanical repairs
usually performed by an RV dealer, boat dealer, or a car dealer/repair shop
are prohibited on common areas. Routine maintenance by the RV owner such as inside/outside
cleaning is permitted. RV9.10 "For Sale" signs are prohibited from being displayed in the Clubhouse parking area on RVs, cars, trucks, vans, etc. RV9.11 Occupancy or sleeping in vehicles and RVs is
prohibited when parked in the RV Lot. RV9.12 Use of auxiliary power units such as
generators is prohibited when vehicles are parked in the Clubhouse Parking Lot
unless vehicle/RV is parked on the westerly side of the lot (next to the RV
Lot). RV9.13 Guest RVs are prohibited from being parked within the RV Lot. Parking of guest RVs is permitted only in the Clubhouse Parking Lot. Refer to Section 5.5 and 5.6 for more details. Original RV Lot Procedures approved
by the Fairfield Master Association Board of Directors on November 15, 1995.
Modifications approved: November
20, 1996, November 19, 1997, January 2002, November 16, 2005; May 2009;
January 2010. ATTACHMENT
3 (index)RV
LOT SITE APPLICATION
SPACE # _______ Site
assignment will be made by the RV Lot Administrator and will be based
upon space availability and size of unit.
RV Lot Procedures are included in the Fairfield Operating Rules
and can be obtained from the Property Manager.
Date Application Received by Property Manager:
_________________ Name of
Second Owner, if applicable:
________________________________________________ Fairfield
address: ___________________________________________________________________
Renter: ______
Owner: ______ Telephone Nos:
_______________________________Email:
______________________________ Fairfield
Sticker #____________________ Type of RV:
_______________________ Length of
Unit: _______________________ Brand Name:
_______________________________________________________ RV license #
and expiration: ______________________________
, __________________________ Tow Vehicle
license # and expiration: ______________________
, __________________________ Boat Trailer
license # and expiration: ______________________
, ___________________________ Name
on Registration must be the same as above and owner must be a resident
of Fairfield. For
boat and trailer, record both registrations.
Attach copies of all registration certificates.
Submit completed application and copies of all documents to the
Property Manager.
Access
to RV Lot is by resident/owner only with an assigned space.
The key is available from the Access Control Officer, who will
note all entries (name, site #, date) on a specific log sheet for the RV
Lot. Annual
Registration Validation must be completed with the Property Manager
within one (I) month of the expiration of their Florida Vehicle
Registration Certificate. A
copy of the new registration certificate must be provided to the
Property Manager. Validations
will be noted on the RV Lot Inventory Report upon receipt by the
Property Manager. Residents
owning small units described in Paragraph RV5.3 of the RV Lot Procedure
must resubmit their RV Lot Registration Form in January of each year.
Failure to do so will result in initiation of the Reassignment
Procedure.
(index) (index)ARCHITECTURAL
REVIEW REQUEST FORM Name of Homeowner(s): ______________________________ Phone #
___________________________ Address of
Property:
____________________________________________________________________ Legal
Description (Unit, Lot #):
___________________________________________________________ Description
of improvement or modification:
________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ All
requests need to include the following (as necessary): (1)
Plans, drawings, pictures, etc., and color samples if appropriate (2)
Site Survey of the property showing the location of the
improvement or request (3)
Landscaping requests should include types of plants, size and
plan showing locations (4)
Incorporated Sub-association’s ARB approval (e.g., dock
requests) NOTE:
Site Survey must show any and all easements including
conservation wetlands, lake easements, etc.
Approvals will NOT be granted for construction and/or
improvements to easement property.
The Association shall NOT be responsible for defects in site
surveys, plans or specifications or defects in improvements.
The ARB’s review of plans is limited solely to appearance of
the improvements and does not include any review to determine compliance
with applicable County and State Codes.
_____________________________________________________________________________________ I, as the
Owner of the applicable property, assume all liability for any damages
and costs incurred as a result of this modification as well as any
additional maintenance costs that may be incurred.
Owner also agrees to obtain any permits that may be required by
any and all governmental agencies for this modification. Owner(s) Signature(s) and Date:
_______________________________________________________ Owner assumes
all liability, damages, additional cost, etc., in reference to this
request. Please mail or
drop off at Guard House for Property Manager; mailing address is
Fairfield Ponte Vedra Association, Inc., ARB Committee, P.O. Drawer
1939, Ponte Vedra Beach, Florida 32004 ********************************************************************************* The above
request to Unit/Lot # _______________ has been: (
) APPROVED (
) DISAPPROVED (
) APPROVED
WITH THE FOLLOWING CHANGES: ______________________________________________________________________________ ______________________________________________________________________________ Date
___________________________
ARB Chairperson ______________________________ (index) (index)GRIEVANCE
COMMITTEE CHARTER The
Florida Statute Florida Statue 720.305, “Obligations of Members; remedies at law or in equity; levy of fine and suspension of use rights; ---“. “(1)
Each member and the member’s tenants, guests, and invitees and
each association are governed by, and must comply with this Chapter, the
governing documents of the community, and the rules of the Association.
Actions at law or in equity, or both, to redress alleged failure
or refusal to comply with these provisions may be brought by the
Association or by any member against: (a) the Association; (b) a member;
(c) any director or officer of an association who willfully and
knowingly fails to comply with these provisions; and (d) any tenants,
guests, or invitee occupying a parcel or using the common areas.” “(2)
If the governing documents so provide, an association may
suspend, for a reasonable period of time, the rights of a member or a
member’s tenants, guests, or invitees, or both, to use the common
areas and facilities and may levy reasonable fines, not to exceed $100
per violation, against any member or any tenant, guest, or invitee.
A fine may be levied on the basis of each day of a continuing
violation, with a single notice and opportunity for hearing, except that
no such fine shall exceed $1,000 in the aggregate unless otherwise
provided in the governing documents.” The
Fairfield Grievance Committee and Process 1.
It is the duty of the Property Manager and the Fairfield Board of
Directors (“the Board”) to determine that a fine should be levied
against a resident of Fairfield. The
Property Manager will then notify the resident, via certified mail, that
a fine will be levied fourteen (14) days hence, and that the resident
has a right to a hearing before the Grievance Committee. 2.
Persons being fined must be given the opportunity for a hearing.
Thus, the need for a Grievance Committee.
The purpose of the Grievance Committee is to determine if there
are mitigating and extenuating circumstances as to why the fine should
not be imposed as specified in the Property Manager’s certified
letter. 3.
It is the responsibility of the resident/aggrieved to request, in
writing, a meeting with the Grievance Committee.
The Property Manager, on behalf of the Grievance Committee, shall
notify the resident/aggrieved of the time and place of the meeting
within fourteen (14) days of the receipt of the request.
It is the responsibility of the resident to attend the meeting
and present his/her case or extenuating circumstances as to why the fine
should not be imposed. 4.
If the resident/aggrieved does not attend or otherwise notify the
Grievance Committee Chairperson, Property Manager or President of
Fairfield Board of Directors, the Board or the President of the Board
may direct the Property Manager to notify the resident of the fine and
of its decision to proceed to impose the fine. 5.
The maximum fine is $100 per day not to exceed an aggregate of
$1,000. 6.
A majority of the Committee shall decide whether or not to impose
a fine. The Committee’s
vote is final. The Chairperson shall cast the tie breaking vote if
necessary. If an even
number of Committee members are present, the Chairperson shall not cast
a vote. 7.
The Fairfield Grievance Committee shall consist of at least three
members (an odd number for voting purposes) who are appointed by the
Board. The Committee
members may not be members of the Board, employees of the Association,
or the spouse, parent, child, brother or sister of a Board member or
Association employee. 8.
It is not the job of the Committee to rescind, create or
interpret the Covenants, By-Laws and Operating Rules of the Association. 9.
The notices of a fine shall be accompanied by a statement of the
nature of the violation and a clear statement and explanation of the
powers of the Committee and the Board to impose fines and the
consequences if the fines are not paid. Grievance
Committee Charter approved by Fairfield Board of Directors, August 16,
2000. (index) (index)Fairfield
Ponte Vedra - Vehicle Registration (TC)
ATT. 6 DECAL YEAR__________ NEW RESIDENT/NEW VEHICLE/RE-REGISTRATION INFORMATION Address:___________________________________________________________ Phone
#s
Home _______________
Emergency Contact (Optional)
Work _______________
Name_______________________
Cell _________________
Telephone #__________________ Vehicle
Registration Instructions: Complete this form and attach photocopies
of Current Vehicle Registration(s) or each vehicle.
Drop off the completed form with all registrations for valid
vehicles at the Guard House between January 1 and no later than February 28.
All registration forms received after February 28 will be subject
to the late processing fee of $10.00. Each
vehicle properly registered to a home within Fairfield will be issued a
current year sticker within 10 business days of receipt of the form and
registration photocopy. As of March 7, ALL
vehicles not updated will have their access cards deactivated.
You will no longer be able to access the property with your existing
cards after this date. A vehicle being registered for the first time will be issued
a Fairfield Decal, a current year sticker and a new access card.
All vehicles must display both the Fairfield decal and the current year
sticker to be considered a properly registered vehicle to this property.
All others will be in violation of the Rules and Regulations. ‘Family’ decal registration information is on the reverse
side.
INDEX Note:
Print forms from the "Forms/Proc" button
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