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TABLE OF CONTENTS Note: Print forms from the
"Forms/Proc" button
on the main menu to avoid index & TC navigation notes.
1. RECREATION FACILITIES (index) The recreation areas and facilities are for the exclusive
use of residents and their guests. Any
exceptions will be permitted only with the prior written consent of the Master
Association Board of Directors or the Property Manager and will be granted
based on the event’s impact on the entire community.
1.1
Clubhouse The Clubhouse facility consists of the small and large
meeting rooms (combined capacity of 77) and the outside patio deck immediately
adjacent to the large meeting room. Adult
residents may reserve the Clubhouse, subject to the rules in effect for
scheduling and use, which may be used for private, personal social events
reserved and hosted by a resident. The
resident who is reserving the facility must supervise the event.
The key to the Clubhouse will be issued only to this resident.
Refer to “Reservation Request
& Agreement”, Attachment 1, for complete terms and conditions. 1.2
Reservation and Fees.
A deposit and use fee must accompany Reservation Request &
Agreement (Attachment 1).
The deposit will be refunded subject to compliance with the conditions
and terms of the Agreement. Only
the Clubhouse and adjoining patio may be reserved.
1.3
Exercise Room.
The Access Control Officer will issue the key to residents only; the
exercise room is to remain locked when not in use.
An adult supervising resident must accompany children under age 15. Guests must be accompanied by a resident.
Residents may bring a maximum of six (6) non-residents at any one time
to the pools and the adjacent pool deck areas. Animals are not permitted inside the fenced area of the
pool/Clubhouse complex, with the exception of Guide and Assistance Animals for
the disabled. Glass containers are prohibited in pools, patio and pool deck areas. The open patio and two gazebos are the areas to be used for food. Swim Diaper Policy -
All children age 3 and under must wear an approved swim diaper or the
combination of a diaper and elastic leg rubber pants regardless of whether or
not potty trained. NO diving or running.
Flotation devices are allowed in family pool only. Family Pool.
Bathing capacity is 77 people. An
adult must accompany children under age 13.
Adult Pool.
Bathing capacity is 20 people. Adult
pool and adjacent area is for the exclusive use of people aged 18 or older. Spa (Hot Tub).
Bathing capacity is 11 people. Children
under age 18 not permitted. 1.7 Keys
for the recreation
facilities, including restrooms, saunas, Fitness Room*, RV Lot, Tennis Courts*
will be issued only to a resident. Regardless
of joint ownership of a recreational vehicle in the RV Lot, only the resident
can obtain the key. The
key to the Clubhouse will be issued only to the resident who has reserved it.
*There may be extenuating circumstances (e.g., incapacitated resident)
when the key may be issued to a guest. Exceptions
will be reviewed by the Access Control Chairperson with the concurrence of
either the President or the Property Manager, and if appropriate, approved in
writing and noted on the resident’s computer file at the gatehouse.
2.9 Soliciting of any kind is prohibited. (index) 2.10
Signs, Billboards, and
Advertising Structures of any kind are prohibited, except building and
subcontractor signs during construction periods, and one sign on the parcel to
be sold to advertise the property for sale during any sales period.
No signs may be nailed or attached to trees.
The ARB and Property Manager can provide more information.
Refer to Article 6.13 for sign
specifications. 2.11
Leasing.
Homes may be leased or rented for periods of not less than four months.
A copy of the lease, signed by both parties and acknowledging the
Fairfield Declaration of Covenants, must be delivered to the Sub-Association
and Master Association Property Managers at the time or before the tenant
takes possession of the home. 2.12 (TC)
Mailboxes.
Mail and other delivery boxes require ARB approval. 2.13
Outbuildings, which may be
defined but not limited to sheds, playhouses, tree houses, doghouses, decks,
platforms, tennis courts, swimming pools, docks or other structures separate
from the residence, may be permitted only with prior approval of a
Sub-Association ARB and/or the Master Association ARB.
Monday through Friday – 7:00 AM to Dusk
Saturday, Sunday & Holidays – 8:00 AM to Dusk
In the event of an emergency, homeowner should call the Guard House to
request that a designated contractor be allowed entrance to make repairs on/in
their home.
5.2
Resident Vehicles temporarily parking in the Clubhouse Parking Lot will
be permitted for up to thirty (30) days and MUST DISPLAY a Pass issued by the
Access Guard. Pass will show:
expiration date, resident’s name and telephone number.
Vehicles parked and not used beyond the 30-day limit are subject to the
Towing procedure noted herein. This
Article 5.2 is specifically written to prohibit the Clubhouse Parking Lot from
being used for vehicle storage. Exceptions
(e.g., hardship, military service) will be determined by the Access Control
Chairperson with the concurrence of either the President or the Property
Manager. Exceptions will be
recorded and maintained by Access Control.
Only one exception will be permitted.
NOTE: This
article 5.2 will not be applicable when a resident uses said vehicle on a
weekly basis. b.
Show elevation of the ground on all sides of the proposed structure as
it will exist after the modification. c.
Include a list of proposed materials and samples of exterior materials
and finishes that cannot be described to the ARB’s satisfaction. d.
Include a survey map of the property. b.
list of all plant stock included in the scheme c.
size of such stock at the time of planting and estimated growth height 6.12
Docks.
Docks are allowed only with the written approval of both the
sub-association ARB and the Master Association ARB.
Maximum size will be 4’ x 6’. Additions to house ______________________________________________________________________________ 7.
ACCESS CONTROL, DECALS, ACCESS CARDS 7.7 7.8 Non-Resident Owners. Owners who lease or rent their dwelling are entitled to enter Fairfield at any time through the North gate. The guard will ask to see the owner’s drivers license to verify name and address. Upon verification in the computer database, the owner will be admitted. If verification is not possible, entry will be denied. The intent is to allow the owner to view their dwelling and property from the outside. Provisions for viewing the interior of their dwelling are to be covered in the lease or rental agreement (index) 7.9 Company Leased or Owned Vehicle. Residents may obtain an access card for vehicles leased or loaned through their company or government agency. Residents must submit a letter of request to the Property Manager. Government employees must show the Property Manager their government identification card, and for businesses, the vehicle registration form and/or the contract, in the case of a rental vehicle. 7.10 Real Estate Agent Entry. Realtors may gain entrance by showing their Realtor’s license card. The Access Control Officer is required to record the vehicle license plate number on the Access Control Gate Entry Log. 7.12 Visitor Pass. A Temporary Pass will be issued by the access control officer to visitors for periods up to seven (7) days upon authorization by the host resident. If a visitor’s stay is longer than seven days, the resident is required to notify the Access Control office and have the Pass revalidated on or after the expiration date. (index) Denying Access. (TC) If a resident wishes to deny access to a family member, friend, or vendor, the resident must submit a “Resident Information Change Request” to the Access Control office. This information will be placed in the computer database in the resident’s authorized guest list file and the form kept on file at the Access Control office.Access Control service company contracted by Association 8.
COMPLIANCE 8.1 Compliance. Each owner and/or resident is personally obligated to comply with the Covenants and operating rules, and is responsible for advising their guests and renters of the obligations imposed by these documents. (TC) 8.2
Complaints. Review
of complaints is the duty of each Committee who will receive complaints either
from the Property Manager or residents on any matter involving Association
functions, duties and activities in its field of responsibility.
The Committee will dispose of such complaints as it deems appropriate or
refer them to the Board of Directors. Refer
to By-Laws, Article X, Section 10.2. 8.4 Operating Rules (Rules and Regulations). Fines for infraction of Operating Rules (also referred to as rules and regulations) will be imposed in accordance with Florida State Statute 617.303 and as provided in the Fairfield Declaration of Covenants, Article IV, Section 4.2.3, “The right of the Master Association to suspend the voting rights and the rights to use of the recreational facilities by an Owner for any period during which an assessment against his Parcel remains unpaid, and for a period not to exceed sixty (60) days from the infraction of any of its published rules and regulations;” and in accordance with Fairfield ByLaws, Article VII, Section 7.3.9, “To make, amend, and rescind from time to time operating rules of the Common Property and the Association and to assess fines for violation of the Covenants and the operating rules".(index) 8.5 Dues and Assessments. Owner is responsible for payment of dues and assessments. Fines will be levied for failure to comply, in accordance with the Declaration of Covenants, Article III, Section(TC)8.6 8.7 Enforcement Procedure(TC) Violation of the Covenants, By-Laws, and Operating Rules shall be reported immediately to a member of the Board of Directors and/or the Property Manager. In the event that any party subject to these “Operating Rules” fails to abide by them, the party may be subject to being fined by the Association. The resident may be fined for each violation. Each violation may be subject to a maximum fine of $100 per day up to a maximum fine of $1000.00. (a)
It is the duty of the Fairfield Board of Directors to determine that a
fine should be levied against a resident of Fairfield.
The Property Manager will then notify the resident, via certified mail,
that a fine will be levied fourteen (14) days hence, and that the resident has a
right to a hearing before the Grievance Committee. (b)
The Grievance Committee will determine if there are mitigating and
extenuating circumstances as to why the fine should not be imposed as specified
in the Property Manager’s certified letter. (c)
It is the responsibility of the aggrieved to request, in writing, a
meeting with the Grievance Committee. The
Grievance Committee shall notify the aggrieved of the time and place of the
meeting within 14 days of receipt of the request.
It is the responsibility of the aggrieved to attend the meeting and
present their case of extenuating and/or mitigating circumstances as to why the
fine should not be imposed. (d)
A simple majority of the Grievance Committee shall decide whether or not
to impose a fine. The Committee’s
vote is final. (e)
If the aggrieved does not attend or otherwise notify either the Committee
Chairperson, the Property Manager or the President of the Master Board of
Directors, the Board of Directors or the President may direct the Property
Manager to notify the owner of its decision to impose the fine. (f)
Fines shall be paid not later than five (5) days after the delivery of
the notice of the imposition of the fine. Fines
imposed and not paid shall be added to the owner’s Master Association account.
All moneys received from fines shall be allocated as directed by the
Board of Directors. (g)
If the Board of Directors deems it necessary, it may bring action of law
to enforce these rules and regulations including the provision herein for fines.
In the event any such action is instituted, and reduced to judgment in
favor of the Association, the Association shall, in addition, be entitled to
recover its costs and attorneys' fees incurred in enforcing these rules and
regulations. 8.8
The President of the Master Association and either one other Board Member
or a designated representative of the Board may reduce or eliminate the period
of compliance when it is determined that a situation is an emergency and where
immediate action is required to correct the situation. 9. WEAPONS AND FIREARMS(TC)
The possession, display or discharge of a firearm, BBgun, air gun, bow
and arrow or crossbow outside a residence within the Fairfield Ponte Vedra
Community is prohibited with the following exceptions:
(a) by certified law enforcement officers, (b) individuals licensed by
the State with a concealed weapons license, (c) unloaded weapons being
transported, out of sight, in vehicles directly from or to a residence, (d) used
in self-defense. Hunting is
prohibited within the Community. Historical
Record – Fairfield Information Manual and Operating Rules June 17, 1998, Access
Control Standards, Board Approved (original issue date). August 19, 1998, Access
Control Standards, amended to add new section, “Exceptions”. January 20, 1999, Board
Approved ‘Information Manual and Operating Rules’, incorporating Security October 18, 2000, amended
Section 7.7, “Enforcement Procedure”; added Contractor Hours, Section 2.16. February 21, 2001, amended
Section 6.4, “Authorized Guest List”. January 16, 2002, amended
Section 2.2, “Satellite Dishes” to include reference to FCC Rule 37 C.F.R. Section
1.4000 regarding placement; amended Section 4.3, “Motorized Vehicles” to
include the prohibition
of unlicensed two-wheeled motorized vehicles; amended Section 5.10 regarding
landscape description
and materials; amended Section 6.4, “Guests & Authorized Guest List”;
added new Section
6.5, “Restricted Access”; amended Section 6.6, “Access Cards”. November 17, 2004, amended
to add additional paragraphs to Article 3.2 Boat Restrictions, compatible with
2004 Florida State Statues, Chapter 327, Vessel Safety. November 16, 2005: added
Swim Diaper Policy Article 1.6; new Article 1.7 Keys to recreation facilities;
new Article 5.2 Thirty-Day Pass for resident parking in Clubhouse Parking Lot;
new Articles 5.3 and 5.7 re RV parking; new Article 9.7 resident parking of new
RV in Clubhouse Parking Lot (30-day limit); modified wording Articles RV9.9 and
RV9.11. (index)RESERVATION
REQUEST & AGREEMENT - Clubhouse
Facility The Clubhouse
facility may be reserved by residents for private, personal social
events, subject to the terms and conditions described below.
The area that may be reserved consists of the Clubhouse large and
small meeting rooms (total capacity is 77), and the outside patio deck
immediately adjacent to the large meeting room.
All other areas may not be reserved.
The event must be supervised by the resident who is reserving the
facility. The key to the
Clubhouse will be issued only to this resident.
Groups that may reserve the Clubhouse on a regular basis are
Homeowner Associations, the Master Association Board of Directors and
the Association's designated Committees, all of which are exempt from
facility deposit and two-week notification. Reservations will not be
taken on a regular basis except for activities sanctioned by the
Association. Event Host: _______________________________ Number of Event Attendees:_____________ Reserved Date: ____________________________ Reserved Time:_______________________ Event Description:_______________________________________________________________ Deposit ($150 refundable) and User Fee ($50 non-refundable): $200.00 must
accompany this request, in the
form of two checks. The
$150 Deposit is refundable subject to compliance with the conditions
contained in this Agreement.
The $50 User Fee is not refundable. Reservation
Agreement Deposit and User Fee must be submitted to Property Manager at
least two weeks prior to the event.
Exceptions to the two-week time period will be at the discretion
of the Property Manager. Property
Manager will provide a copy of the documents to the resident. Food,
beverages and trash must be removed from the facility and recreation
complex immediately after close of the event and placed into the
dumpster. Costs and
labor incurred by the Association as a result of required additional
cleaning or damage to the facility including the floor, furniture,
fixtures, walls (thumbtacks and tape are prohibited) or appliances will
be deducted from the $150 Deposit, and any additional costs not covered
by the Deposit will be assessed to the resident making the reservation
and who agrees to reimburse the Association for any damages in excess of
the deposit within 30 days of the event.
The resident who has made the reservation will be responsible for
any expenses incurred by the Master Association to repair or replace
property that has been damaged either by himself, his family, his guests
or invitees. The expense
shall be made a part of the assessment to which the owner is subject and
shall be due and payable in the same manner as annual assessments.
Refer to Declaration of
Covenants, Article III, Section 3.10. Non-Profit
Organizations & Community-Sanctioned Activities may be exempt
from the deposit, as determined by the Master Board.
Waiver of the deposit does not release the resident reserving the
event from liability. The
resident reserving the event is required to sign this Agreement, and
will be responsible for reimbursing the Master Association for any costs
incurred as a result of damages to the facility, and may be subject to
suspension of the right to use the facility. Adult
Supervision. Certain
non-profit organizations, such as the Scouts, must have a minimum of two
adults in attendance, one of whom is the resident reserving the event. Business,
Commercial. The
clubhouse facility shall not be used or reserved for business or
commercial activities of any type, whether or not money is transacted.
Business and commercial activities may be defined as, but not
limited to, company gatherings of business associates, team meetings,
financial planning seminars, or any event that may be related to a
private or public business. Deposits
will not be refunded if it is determined that the facility has been
reserved for a business or commercial function, and the privilege of
using the Association's common facilities will be suspended.
Alcoholic
Beverages are strictly forbidden from all areas of the recreation
complex including the pools, pool decks, spa, the Exercise Room, and the
Tennis Courts, with the exception of within the Clubhouse itself and
adjacent patio area and when consumed in conjunction with reserved
events. Music
is permitted within the Clubhouse but must not be amplified.
Acoustic guitars, sound amplification systems, and microphones are
prohibited in the Clubhouse and any other area of the recreational
complex. Furniture
Configuration and Clean-up. Furniture
must be replaced to its original configuration, which is described on
the ‘Clubhouse Rental Checklist’.
Hosts may use a broom and dust pan for clean-up purposes, and
glass cleaner for table tops. Food
and beverages spilled on floor must be removed with cold water and paper
towels. Use
of detergents and mopping of floor is not permitted.
Appliances, if used, must be cleaned.
Garbage must be bagged and placed into the dumpster. Function
Guest List. Resident
must notify the access control officer at least verbally for groups of
five or less. For groups greater than five, the resident must complete
the Function Guest List, which can be obtained from the Access Control
office. If the resident
does not provide a Function Guest List for large groups or notify the
Access Control office for a group of less than five, the Access Control
staff must follow the procedure of calling the resident's home.
If there is no response at the home, then entry by the guest will
not be allowed. Reservation
of the Clubhouse does not entitle guests to use the pools, which
shall be used in accordance with Article 1.6 of the Operating Rules
(maximum of 6 non-residents accompanied by resident at any one time).
Functions are to conclude by 12:00 P.M except for New Years Eve. I hereby agree to the terms of this agreement and accept all responsibility for the conduct of my guests. Resident
Signature:__________________________________
Date:________________________ Resident
Address: __________________________________
Telephone:___________________ Property
Manager Signature:__________________________
Date:________________________ Confirmation
of Deposit Received: _____________________
Deposit Refunded:_____________ (index)CLUBHOUSE
RENTAL CHECKLIST ALL
ROOMS: KITCHEN: FURNITURE
– Large Room:
Large serving table on North wall, Sofa against Kitchen wall, and
Sofa on
Small
Room:
Sofa against large wall, chairs next to and/or opposite BATHROOMS: PATIO: TRASH bagged and placed into Dumpster _______________________________
ATTACHMENT
2 (index)RV
Lot Procedure RV1.
Scope RV1.2
This document refers to residents and owners and if they are not
the same party, then only one party (either the resident or the
Fairfield owner) can use the RV facility. RV1.3
Vehicles classified as recreational vehicles (RVs) shall include
motor homes (Class A & C), travel trailers, fifth-wheel travel
trailers, pickup truck campers, tent trailers, boats and boat trailers,
ATVs and trailers, and utility trailers used for recreational purposes.
Vehicles not described herein cannot be parked in the RV Lot. RV1.4
Special circumstances (e.g., hardship, military service) will be
addressed on an individual basis. RV1.5
Purpose of the RV Lot is to provide residents with storage space
for their road-worthy,
active recreational vehicles (defined in Article 1.3). It
is NOT for storage of inactive or inoperative vehicles, as defined in
Paragraph 1.3, and NOT for any other vehicles not herein defined.
If an assigned space is empty for nine (9) months, or a vehicle
has not been moved out of the RV Lot for twelve (12) months, then the
Property Manager will initiate the Reassignment Procedure (Articles 7.1
and 7.2 herein). RV1.6
Co-Ownership. A
resident with less than 100% ownership in an RV that has an assigned
space in the RV Lot will forfeit such space within 30 days upon receipt
of a written notice advising that the space is being assigned to a
resident of Fairfield with 100% ownership in an RV.
RV2.
Responsibility RV2.1
The Fairfield Board of Directors are responsible for maintaining
and repairing the RV Lot, in accordance with the Declaration of
Covenants Article III, and with the Articles of Incorporation Article
IV, Sections 4.2.1, 4.2.2, 4.2.4, 4.2.5, 4.3.3, 4.3.4. RV2.2
The RV Lot Administrator will assist the Board of Directors in
complying with Article IV Section 4.3.3 of the Articles of Incorporation
through the Master Association Facilities Committee. RV2.3
The RV Lot user is responsible for obtaining a copy of and
abiding by these Procedures. RV2.4
RVs, including tow trailers, must display a current Florida
License Plate. The Property
Manager will provide a Fairfield sticker if the vehicle is a motor home. RV2.5
RV Lot users are responsible for keeping their assigned space
clean, with the exception of grass cutting. Grass will only be cut
within 2 ft. of a vehicle, so users must clear under and around their
vehicles. RV3.
Qualifications RV3.1
Applicant must be a Fairfield resident or property owner (refer
to Article RV1.2) and must provide copy of current:
Vehicle Title, License Plate, and Florida Vehicle Registration
Certificate for RV or utility trailer; a State of Florida Vessel
Registration for boat. Application
will not be accepted for vehicles with more than two owners registered
per vehicle/vessel. RV4.
Registration of RV RV4.1
Applicant must submit the RV Lot Site Application Form
(Attachment 3) to the Property Manager, including a copy of each of the
documents listed in Article 3.1. RV4.2
Property Manager will maintain the documents in the official RV
Lot binder, and will provide a copy of the documents and the RV Lot
Registration Form to the RV Lot Administrator.
The Administrator will assign a space which will be determined by
the size of the unit and criteria shown on the layout of the RV Lot. RV4.3
Property Manager will inform the resident of the assigned site
number, or if an appropriate site is not available, their position on
the RV Lot waiting list. RV4.4
Residents wanting to know space availability should contact the
RV Lot Administrator or the Property Manager. RV5.
Site Assignment RV5.1
Site assignment will be determined by size and length of vehicle.
The RV Lot Administrator may reassign sites based on site
availability, size of RVs and impact on egress to and from the Lot. RV5.2
A resident may be assigned a second parking space for an RV,
contingent on availability. If
the capacity of the RV Lot is exceeded, the second parking space must be
relinquished. RV5.3
Small boats (less than 14 ft. long, up to 3 HP) not requiring
Florida State registration must be registered with the Property Manager
by submitting an RV Lot Registration Form, and may be assigned to Space
20, which is a corner site suitable for small units.
Residents owning small units described in Paragraph RV5.3 of the
RV Lot Procedure must contact the Property Manager and revalidate their
RV Lot Registration Form in January of each year. RV6.
Annual Validation/Re-registration RV6.1
Residents must re-register with the Property Manager within one
(I) month of the expiration of their Florida Vehicle/Vessel Registration
Certificate. A copy of the
new registration certificate must be provided to the Property Manager
who will provide the document to the RV Lot Administrator.
Residents owning units described in Paragraph 5.3 (small boats)
must contact the Property Manager and revalidate their RV Lot
Registration Form in January of each year.
Failure to do so will result in initiation of the Reassignment
Procedure. RV7.
Enforcement and Reassignment Procedure RV7.1
The Property Manager will send a letter to the resident advising
that they are not following this Procedure, and will provide an
opportunity to correct the violation. The reason for noncompliance will
be stated in the letter, which may be an expired Fairfield sticker,
expired State Registration, expired license plates, space not used
(empty) for nine (9) months, or vehicle not moved for twelve (12
months). RV7.2
If after 30 days the noncompliance continues, the Property
Manager will send a letter via Certified mail to the owner stating that
they must comply within 30 days, beyond which time their vehicle will be
removed from the RV Lot, in accordance with section 8.1 Towing, and
deposited outside of Fairfield at the owner's expense. RV8.
Towing a)
Property Manager will call:
Auto Store Towing (Tel.
904-246-6763)153 Levy Road, Atlantic Beach, Florida b)
Towing service driver will require the Property Manager
representative to sign a document that allows the towing service to
remove the vehicle from the property. c)
Vehicle will be towed to Auto Store Towing's private property
storage lot. d)
Towing service will notify St. Johns County Sheriff's Office. e)
Vehicle owner will be responsible for towing and storage charges. RV9.
General RV9.1
There is no charge to residents for use of the RV Lot. RV9.2
Reports - Property Manager and RV Lot Administrator will update
the RV Lot Inventory Sheet on a quarterly basis.
This report will include what action has been taken to correct
deficiencies. A copy of
this report will be provided to the head of Access Control and to the
Board member with oversight responsibility for the RV Lot. RV9.3
Access to RV Lot.
Residents with an assigned space are the only
individuals authorized to obtain the key to the gate and enter the RV
Lot. RV9.4
Key to RV Lot.
The key to the RV Lot is available from the Access Control
Officer, who will note all entries on a specific log sheet for the RV
Lot. RV9.5
Vehicles, including RVs, cars, trucks, vans, etc., parked
improperly outside the RV Lot and not in accordance with this procedure,
may be subject to the Reassignment and Towing procedure noted herein. RV9.6
Resident’s RV may be parked in the Clubhouse parking lot for
periods of up to forty-eight (48) hours, generally for the purpose of
loading or unloading prior to or after a trip. RV9.8
Site alterations
and/or additions are strictly prohibited without approval of the RV Lot
Administrator. RV9.9
Mechanical repairs
usually performed by an RV dealer, boat dealer, or a car dealer/repair
shop are prohibited on common areas.
Routine maintenance by the RV owner such as inside/outside
cleaning is permitted. RV9.10
"For Sale"
signs are prohibited from being displayed in the Clubhouse parking
area on RVs, cars, trucks, vans, etc. RV9.11
Occupancy or sleeping in vehicles and RVs is prohibited when
parked in the RV Lot. RV9.12 Use of auxiliary power units such as generators is prohibited when vehicles are parked in the Clubhouse Parking Lot unless vehicle/RV is parked on the westerly side of the lot (next to the RV Lot). RV9.13 Guest RVs are prohibited from being parked within the RV Lot. Parking of guest RVs is permitted only in the Clubhouse Parking Lot. Refer to Section 4 for more details. Original RV
Lot Procedures approved by the Fairfield Master Association Board of
Directors on November 15, 1995. Modifications approved: November
20, 1996, November 19, 1997, January 2002, November 16, 2005. ATTACHMENT
3 (index)RV
LOT SITE APPLICATION
SPACE # _______ Site
assignment will be made by the RV Lot Administrator and will be based
upon space availability and size of unit.
RV Lot Procedures are included in the Fairfield Operating Rules
and can be obtained from the Property Manager.
Date Application Received by Property Manager:
_________________ Name of
Second Owner, if applicable:
________________________________________________ Fairfield
address: ___________________________________________________________________
Renter: ______
Owner: ______ Telephone Nos:
_______________________________Email:
______________________________ Fairfield
Sticker #____________________ Type of RV:
_______________________ Length of
Unit: _______________________ Brand Name:
_______________________________________________________ RV license #
and expiration: ______________________________
, __________________________ Tow Vehicle
license # and expiration: ______________________
, __________________________ Boat Trailer
license # and expiration: ______________________
, ___________________________ Name
on Registration must be the same as above and owner must be a resident
of Fairfield. For
boat and trailer, record both registrations.
Attach copies of all registration certificates.
Submit completed application and copies of all documents to the
Property Manager.
Access
to RV Lot is by resident/owner only with an assigned space.
The key is available from the Access Control Officer, who will
note all entries (name, site #, date) on a specific log sheet for the RV
Lot. Annual
Registration Validation must be completed with the Property Manager
within one (I) month of the expiration of their Florida Vehicle
Registration Certificate. A
copy of the new registration certificate must be provided to the
Property Manager. Validations
will be noted on the RV Lot Inventory Report upon receipt by the
Property Manager. Residents
owning small units described in Paragraph RV5.3 of the RV Lot Procedure
must contact the Property Manager and revalidate their RV Lot
Registration Form in January of each year.
Failure to do so will result in initiation of the Reassignment
Procedure. (index)ARCHITECTURAL
REVIEW REQUEST FORM Name of
Homeowner(s): ______________________________ Phone #
___________________________ Address of
Property:
____________________________________________________________________ Legal
Description (Unit, Lot #):
___________________________________________________________ Description
of improvement or modification:
________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ All
requests need to include the following (as necessary): (1)
Plans, drawings, pictures, etc., and color samples if appropriate (2)
Site Survey of the property showing the location of the
improvement or request (3)
Landscaping requests should include types of plants, size and
plan showing locations (4)
Incorporated Sub-association’s ARB approval (e.g., dock
requests) NOTE:
Site Survey must show any and all easements including
conservation wetlands, lake easements, etc.
Approvals will NOT be granted for construction and/or
improvements to easement property.
The Association shall NOT be responsible for defects in site
surveys, plans or specifications or defects in improvements.
The ARB’s review of plans is limited solely to appearance of
the improvements and does not include any review to determine compliance
with applicable County and State Codes.
_____________________________________________________________________________________ I, as the
Owner of the applicable property, assume all liability for any damages
and costs incurred as a result of this modification as well as any
additional maintenance costs that may be incurred.
Owner also agrees to obtain any permits that may be required by
any and all governmental agencies for this modification. Owner(s)
Signature(s) and Date:
_______________________________________________________ Owner assumes
all liability, damages, additional cost, etc., in reference to this
request. Please mail or
drop off at Guard House for Property Manager; mailing address is
Fairfield Ponte Vedra Association, Inc., ARB Committee, P.O. Drawer
1939, Ponte Vedra Beach, Florida 32004 ********************************************************************************* The above
request to Unit/Lot # _______________ has been: (
) APPROVED (
) DISAPPROVED (
) APPROVED
WITH THE FOLLOWING CHANGES: ______________________________________________________________________________ ______________________________________________________________________________ Date
___________________________
ARB Chairperson ______________________________ (index) (index)GRIEVANCE
COMMITTEE CHARTER The
Florida Statute Florida Statue 617.305, “Obligations of Members; remedies at law or in equity; levy of fine and suspension of use rights;". “(1)
Each member and the member’s tenants, guests, and invitees and
each association are governed by, and must comply with this Chapter, the
governing documents of the community, and the rules of the Association.
Actions at law or in equity, or both, to redress alleged failure
or refusal to comply with these provisions may be brought by the
Association or by any member against: (a) the Association; (b) a member;
(c) any director or officer of an association who willfully and
knowingly fails to comply with these provisions; and (d) any tenants,
guests, or invitee occupying a parcel or using the common areas.” “(2)
If the governing documents so provide, an association may
suspend, for a reasonable period of time, the rights of a member or a
member’s tenants, guests, or invitees, or both, to use the common
areas and facilities and may levy reasonable fines, not to exceed $100
per violation, against any member or any tenant, guest, or invitee.
A fine may be levied on the basis of each day of a continuing
violation, with a single notice and opportunity for hearing, except that
no such fine shall exceed $1,000 in the aggregate unless otherwise
provided in the governing documents.” The
Fairfield Grievance Committee and Process 1.
It is the duty of the Property Manager and the Fairfield Board of
Directors (“the Board”) to determine that a fine should be levied
against a resident of Fairfield. The
Property Manager will then notify the resident, via certified mail, that
a fine will be levied fourteen (14) days hence, and that the resident
has a right to a hearing before the Grievance Committee. 2.
Persons being fined must be given the opportunity for a hearing.
Thus, the need for a Grievance Committee.
The purpose of the Grievance Committee is to determine if there
are mitigating and extenuating circumstances as to why the fine should
not be imposed as specified in the Property Manager’s certified
letter. 3.
It is the responsibility of the resident/aggrieved to request, in
writing, a meeting with the Grievance Committee.
The Property Manager, on behalf of the Grievance Committee, shall
notify the resident/aggrieved of the time and place of the meeting
within fourteen (14) days of the receipt of the request.
It is the responsibility of the resident to attend the meeting
and present his/her case or extenuating circumstances as to why the fine
should not be imposed. 4.
If the resident/aggrieved does not attend or otherwise notify the
Grievance Committee Chairperson, Property Manager or President of
Fairfield Board of Directors, the Board or the President of the Board
may direct the Property Manager to notify the resident of the fine and
of its decision to proceed to impose the fine. 5.
The maximum fine is $100 per day not to exceed an aggregate of
$1,000. 6.
A majority of the Committee shall decide whether or not to impose
a fine. The Committee’s
vote is final. The Chairperson shall cast the tie breaking vote if
necessary. If an even
number of Committee members are present, the Chairperson shall not cast
a vote. 7.
The Fairfield Grievance Committee shall consist of at least three
members (an odd number for voting purposes) who are appointed by the
Board. The Committee
members may not be members of the Board, employees of the Association,
or the spouse, parent, child, brother or sister of a Board member or
Association employee. 8.
It is not the job of the Committee to rescind, create or
interpret the Covenants, By-Laws and Operating Rules of the Association. 9.
The notices of a fine shall be accompanied by a statement of the
nature of the violation and a clear statement and explanation of the
powers of the Committee and the Board to impose fines and the
consequences if the fines are not paid. Grievance
Committee Charter approved by Fairfield Board of Directors, August 16,
2000. (index) (index)Fairfield
Ponte Vedra - Vehicle Registration (TC) Name:_________________________________
Date:_______________ Address:__________________________________________________________ Home
Phone:___________________
Cell Phone:_____________________ Florida
Driver’s License #
__________________________________________ Vehicle
#1 Tag
# __________ Make ______________ Decal # ___________
Access Card # _________
Registration Expires ____________ Vehicle
#2 Tag
# __________ Make ______________ Decal # ___________
Access Card #
_________
Registration Expires ____________ Vehicle
#3 Tag
# __________ Make ______________ Decal # ___________
Access
Card # _________
Registration Expires ____________ Pool
Cards ($5.00 each) #________
#________ #_______ #________ <><><><><><><><><><><><><><><><><><><><><><><><><><><><><> Family
Decals ($10.00 each) Name:_________________________________
Relationship:______________ Address:_________________________________________________________ Vehicle
Information: Tag #
_________ Make_____________ Decal #_______ _________________________________________________________________ Name:_________________________________
Relationship:_______________ Address:__________________________________________________________ Vehicle
Information: Tag #
_________ Make_____________ Decal #_______ <><><><><><><><><><><><><><><><><><><><><><><><><><><><><> Above
information verified by:_______________________________________
Property Manager’s Signature
Received
by Access Control Officer:___________________________________
Name & Date Computer
Entry date:____________________ (index)
INDEX
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